506 Monck Street
Brunswick, GA USA 31520
This contract constitutes an agreement between the Renter and Parker-Kaufman, Realtors, as Agent to rent the premises you have reserved. RENTER MUST BE 21 in order to reserve and check-in. RENTER UNDERSTANDS AND AGREES: THE ACCOMMODATION: That the accommodation is a privately owned dwelling with the owner’s furnishings, and neither the Agent nor the Owner shall be obliged to provide furnishings or equipment not presently available in the unit. Renter agrees not to move furnishings from room to room, nor to remove any furnishings, kitchen equipment or utensils from the cottage. Renter agrees to pay a service charge up to $50.00 to have furnishings returned to their original rooms after Renter vacates.
RENTAL RATES: That rental rates are based upon a (7) day minimum stay. Our rental week runs from Saturday to Saturday during peak seasons. During the Off-Season, other beginning and ending days may be possible. Shorter stays may be available and can be reserved within 10 days of your planned arrival date. Please contact us for details.
A deposit in the amount of 50% of the base rental rate is due within 7 days of booking a reservation. The deposit will be applied to the total rent. The balance of the rent, taxes, reservation fee, linens or additional items you reserve is due 14 days prior to your arrival. Parker-Kaufman, Realtors, as Agent for the owner, may at its discretion place rental deposits in an interest bearing account and is entitled to the interest earned on such deposits to cover administrative expenses.
RENTAL RATES, FURNISHINGS AND EQUIPMENT ARE SUBJECT TO CHANGE WITHOUT NOTICE. CANCELLATION POLICY: All cancellations of a confirmed reservation are subject to a $30.00 cancellation fee and a $15.00 reservation processing fee. You may cancel at any time outside of 180 days prior to your confirmed arrival date with a refund of your deposit. Should you cancel inside of this 180 day period, your deposit WILL NOT BE REFUNDED until the unit has been re-rented. In either event, the cancellation fee and reservation processing fee will apply. We suggest Vacation Rental Protection Insurance for your vacation.
CHECK-IN CHECK-OUT: To honor check-in time of 4:00 p.m. or after and check -out time of 10:00 a.m. and to notify Parker-Kaufman if Renter will be arriving after normal closing time of 5:00 p.m. and that any extensions beyond departure date shall be on a daily basis only and only by written confirmation from Parker-Kaufman, Realtors.
FURNISHINGS: All cottages are equipped with ranges, refrigerators, cookware, silverware, and dishes. Each is furnished, equipped and maintained according to the owner’s preference. All Cottages are housekeeping cottages, with vacuum, broom and mop provided. Bedding includes mattress pads, pillows and bedspreads (and blankets in the winter), however linens (sheets, towels, pillow cases, hand towels, wash cloths and bath mats) are not automatically included.
EQUIPMENT & APPLIANCES: All of the rental cottages offer the following, air-conditioning, heat, telephone, television, cable TV or Satellite service (some have upgraded digital cable service where noted). Parker-Kaufman, as rental agents, cannot guarantee the operation of the air conditioning, or other appliances: however, we will do our very best to have any malfunction repaired as soon as possible. We cannot refund for TV, WiFi, air-conditioning or appliance malfunctions. IMPORTANT NOTE: Your refrigerator works best on the middle setting. If you have just arrived with room temperature groceries of hot items from your automobile, please allow at least 12 to 24 hours for the refrigerator to reach the proper setting.
LINEN RENTAL: That if Renter wishes to rent LINENS for the unit rented they will submit a linen rental order so that it is received by this office NO LATER THAN 14 DAYS PRIOR to confirmed arrival date. NOTE: NEW POLICY – A basic set of linens are automatically included in rental of units we manage at Villas By The Sea.
NO PARTY HOUSES: That renter is at least 21 years of age, has no more in his party than the rental unit is advertised to accommodate and that “House Parties” are prohibited and that Renters will not create a disturbance nor a nuisance in the neighborhood.
PET POLILCY: That NO PETS ARE PERMITTED in the accommodation without payment of a $150.00 NON REFUNDABLE cleaning and extermination fee. NO PETS ARE PERMITTED where so indicated in the cottage description in the brochure or on the website. This rule will be strictly enforced and tenants in violation will be asked to vacate the premises with no refund of their deposit. NO PETS ARE PERMITTED DURING THE SUMMER UNLESS OTHERWISE NOTED. Renters with pets agree to pick up the yard after their pets.
OWNER’S PERSONAL PROPERTY: That one or more locked closets are reserved for storage of the Owner’s property and are not included in this rental. Renter access is not permitted to these areas.
RENTER’S PERSONAL PROPERTY: That rental agent will not be responsible for personal items renter may leave in the rental unit. However, if the item is of importance, renter agrees to pay agent a $15.00 service charge in addition to the cost of packaging, and mailing the item.
LONG DISTANCE PHONE CALLS: NOT TO CHARGE LONG DISTANCE CALLS TO THE NUMBER OF THE RENTED PREMISES. If such calls are charged to this number during the period of occupancy, renter agrees to pay for calls plus a $5.00 service charge.
DAMAGES: To indemnify Owner for any damage to the rental unit grounds, furnishings, equipment and household items therein, which occur during the renter’s period of occupancy, excluding normal wear and tear. Renter understands that any damages which are discovered to exist, or which occur during renter’s occupancy should be reported at the earliest possible time to the rental agent. Agent can not guarantee air conditioning, appliances nor electronic equipment.
VIOLATIONS: That if Renter or any member of Renter’s party violates any of the conditions or agreements of this contract, this contract may be terminated by Agent.
ENTRY TO PREMISES: That the Agent or service personnel may enter premises for purposes of effecting necessary repairs, maintenance and pest control.
AGENT FOR THE OWNER: That Parker-Kaufman, Realtors, as Agent for the Owner of the individual cottage shall not be liable for damage or injury to renter or to any other person or to any property occurring on the premises or any part thereof, and renter agrees to hold Agent and Owner harmless fro any claims of damage, no matter how caused. Agent will not be responsible for acts of theft or vandalism or other damage to renter’s personal property. PARKER-KAUFMAN, REALTORS, HAS ACTED AS AGENT FOR THE OWNER IN THIS TRANSACTION AND IS TO BE PAID A COMMISSION BY THE OWNER. PARKER-KAUFMAN HAS NOT ACTED AS AGENT FOR THE RENTER IN THIS TRANSACTION.
WHAT TO BRING: (These items are not provided by the owner or Parker-Kaufman): Linens: Sheets and Towels, pillow cases etc. (unless you are renting linens from us)
PAPER PRODUCTS: (Toilet tissue, paper towels, trash bags, coffee filters, etc.)
CLEANING SUPPLIES: (All-purpose cleaner, bathroom cleaner, glass & floor cleaner, etc.)
PERSONAL ITEMS: (Hand soap, shampoo/conditioner, lotion).
NOTE: A basic supply of linens, paper products and toiletries are provided for those renting units at Villas By The Sea.
The Cottages at Jekyll Island: Rental Agreement Terms & Conditions
Rental Rates These rental rates are based upon seven (7) day minimum stay. Our rental week runs from Saturday during peak seasons. During the Off-Season, other beginning and ending days may be possible. Shorter stays may be available and can be reserved within ten (10) days of your arrival. Please contact us for details.
The Cottages have a keyless entry system, so no keys will be handed out. You will be given an entry code just prior to or the day of check in. These codes are reset before each new guest checks in.
Check-in time is 4:00 p.m. Please do not arrive before then unless other arrangements have been made. You are responsible for any damage to the property during your stay so please let us know immediately if you detect a problem. Do not wait until check-out to let us know. You will have a set of house rules and a guest survey in your Cottage. Please review the rules on arrival and fill out the survey before leaving. We appreciate all the feedback from our guests. Let us know in advance if you are going to be a late arrival.
Check-out time is 10:00 a.m. Please make every effort to honor check-out time to allow us time to get ready for the next guest.
To secure your rental, we MUST receive a payment for 50% of the rental rate within seven (7) days of making a reservation or it will be released. You may pay by credit card when booking directly on line or by phone reservation. Paperwork WILL NOT be emailed or mailed until we receive your deposit. At that time, your reservation will be confirmed and a confirmation will be emailed or sent USPS mailed to you. The balance of the rent, services, taxes, and a reservation fee are due 14 days prior to your arrival.
Method of payment
We can accept payment by cash, personal check, traveler checks, VISA, MasterCard, or Discover. Personal checks will only be accepted at check-in with a valid photo I.D (i.e. Drivers License, Military or Government ID).
Georgia 6% sales tax applies to Cottage and linen rentals. a 5% Hotel/Motel tax is charged on the first 30 days of your stay. (All tax rates are subject to change.)
Reservation Processing Fee
A reservation processing fee of $20.00 is charged on each reservation.
ALL CANCELLATIONS MUST BE IN WRITING and can be sent via US mail or Email. It is the renters responsibility to check with our office to insure we have received your notice to cancel a reservation.
If a cancellation occurs anytime up to 180 days prior to your arrival we will automatically refund your deposit, minus $30.00 service charge and $20.00 reservation processing fees. In the event the cancellation occurs within 180 days prior to your arrival we will make every effort to re-rent the Cottage for the time period. However, the deposit, will only be refunded when the Cottage has been re-rented. Since all cottages are individually owned, upgrading from one cottage to another Cottage will be treated in the same fashion as a cancellation. You may wish to investigate “Trip Interruption Insurance Coverage” online or with your local insurance carrier to protect your vacation investment.
Pet Policy Pets are not permitted at any time in Cottages.
What to Bring
(These Items are NOT provided by the owner or Parker-Kaufman) Paper products (toilet tissue, paper towels, trash bags, coffee filters, ect) Cleaning supplies (all purpose cleaner, bathroom cleaner, glass & floor cleaner, etc) Personal Items (hand soap, shampoo/conditioner, lotion)
All cottages are equipped with ranges, refrigerators, cookware, silverware, and dishes. Each is furnished, equipped and maintained according to the owner’s preference. All Cottages are housekeeping Cottages, with vacuum, broom, and mop provided. Paper products, as well as soaps and detergents are not furnished with the rentals.
Linens Sheets, pillow cases, towels, wash cloths, hand towels, bath mats and a kitchen package are included in your reservation with The Cottages at Jekyll Island. There is a washer in dryer in every unit if you need to launder during your stay.
Equipment & Appliances
All of the rental cottages offer the following: air conditioning, heat, telephone, television, cable TV services. Parker-Kaufman, as rental agents, CANNOT guarantee the operation of the air conditioning, or other appliances: however, we will do our very best to have any malfunction repaired as soon as possible. Please note: your refrigerator works best on the middle setting. If you have just arrived with room temperature groceries or hot items from you automobile, please allow at least 12 to 24 hours for the refrigerator to reach the proper setting. It helps to not load an entire case of hot sodas all at once.
Rental rate, furnishing, and equipment are subject to change with out notice.
Long distance or Collect Calls
Long distance or collect calls should not be charged to the Cottage telephone. any long distance charges must be paid for by the renter by calling card or credit card at the time the call is placed. in the event that a long distance call is charged to the Cottage phone, the renter will be billed for that call along with a $5.00 handling fee.
Cellular phone service is always an option.
Furniture moved from one area of the Cottage to another will result in additional charges. DO NOT REMOVE ANY FURNISHINGS FROM THE COTTAGE or move it from one cottage to another (furniture, cookware, dishes, utensils, ect.) No campers or recreational vehicles are allowed on the premises.
DO NOT PARK ON THE LAWNS
Currently a fee of $6.00 is charged for each vehicle entering Jekyll island. Parking fees are used to help maintain Jekyll Island’s printing beauty. Other options, subject to change, are available. For more information on parking passes, please contact the Welcome Center at (912) 635-4016.
Vacation Rental Damage Protection
As a part of your stay, you may purchase a Vacation Rental Damage Protection plan designed to cover unintentional damages to the rental unit interior that occur during your stay provided they are disclosed to management prior to check-out. If purchased, the policy will pay a maximum benefit of $3,000. Any damages that exceed $3,000 or are not covered under the plan will be charged to the credit card on file. If, during your stay at one of our rental properties, an insured person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $3,000. Certain terms and conditions apply. Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy www.vacationrentalinsurance.com/g20vrd. The Vacation Rental Damage plan can be purchased up to, and including at, check-in. By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay directly Parker-Kaufman Realtors any amount payable under the terms and conditions of the Vacation Rental Damage. Please contact Parker-Kaufman Realtors directly if you do not wish to participate in this assignment. In the event you do not wish to purchase this plan, a $1,500. security deposit is required.