Rental Terms & Conditions

RENTAL AGREEMENT

If you are looking for the Rental Agreement for The Cottages at Jekyll Island, click this link.

This rental agreement is valid for all rentals in the Ocean Oaks, Villas By the Sea, and our Homes on Jekyll Island.  This contract constitutes an agreement between the Renter and Parker-Kaufman Realtors, as Agent, to rent the premises you have reserved. RENTER MUST BE 21 in order to reserve and check-in. RENTAL RATES, FURNISHINGS AND EQUIPMENT ARE SUBJECT TO CHANGE WITHOUT NOTICE.

On or after July 1, 2021, each innkeeper in the State of Georgia is required to charge a $5.00 per night fee to the customer, unless it is an extended stay rental, for each calendar day for any room, lodging, or accommodation that provides physical shelter. The innkeeper shall collect the fee at the time the customer pays for the rental or lease of such lodging. Stays more than 30 days are only charged the fee for the first 30 days. There is no fee charged after day 30. If reservation was made before July 1, 2021, you are not required to pay the fee. If made on or after July1, 2021, the fee must be added to your reservation.

On or after January 1, 2022, Villas By The Sea Management Group is requiring realtors who manage units at VBTS to charge each guest a 5% resort fee. This fee will be added to EVERY reservation starting January 1, 2022, even if that reservation was made and confirmed in 2021. This fee may not show up on your original confirmation but will be added before your balance due is paid.

This fee may not show up on your original confirmation but will be added before your balance due is paid. The tax may also be added to reservations made after July 1, 2021 that have already been completed.

Renter Understands and Agrees to the Following:

THE ACCOMMODATION:

The accommodation is a privately owned dwelling with the owner’s furnishings, and neither the Agent nor the Owner shall be obliged to provide furnishings or equipment not presently available in the unit. Renter agrees not to move furnishings from room to room, nor to remove any furnishings, kitchen equipment or utensils from the cottage. Renter agrees to pay a service charge up to $50.00 to have furnishings returned to their original rooms after Renter vacates.

RENTAL RATES:

Rental rates are based upon a 7-day minimum stay. Our rental week runs from Saturday to Saturday during peak seasons. During the off-season, other beginning and ending days may be possible. Shorter stays may be available and can be reserved within 10 days of your planned arrival date. Please contact us for details. RENTAL RATES ARE SUBJECT TO CHANGE WITHOUT NOTICE.

DEPOSITS:

A deposit in the amount of 50% of the base rental rate is due within 7 days of booking a reservation. The deposit will be applied to the total rent. The balance of the rent, taxes, reservation fee, linens or additional items you reserve is due 14 days prior to your arrival. Parker-Kaufman, Realtors, as Agent for the owner, may at its discretion place rental deposits in an interest-bearing account and is entitled to the interest earned on such deposits to cover administrative expenses.

CANCELLATION POLICY:

ALL CANCELLATIONS MUST BE IN WRITING and can be sent via US mail or Email. It is the renter’s responsibility to check with our office to ensure we have received your notice to cancel a reservation. Bookings cancelled 90 days before the start of stay will receive 100% deposit refund minus a $50 cancellation fee. Bookings cancelled 60-90 days before the start of stay will receive the full refund of deposit minus a $50 cancellation fee, ONLY if the unit re-rents for the same time period. Bookings cancelled less than 60 days before the start of stay will receive no refund. The $20 reservation processing fee in non-refundable. Since all cottages are individually owned, upgrading from one cottage to another cottage will be treated in the same fashion as a cancellation. You may wish to investigate “Trip Interruption Insurance Coverage” online or with your local insurance carrier to protect your vacation investment.

CHECK-IN CHECK-OUT:

To honor check-in time of 4:00 p.m. or after and check -out time of 10:00 a.m. and to notify Parker-Kaufman if Renter will be arriving after normal closing time of 5:00 p.m. and that any extensions beyond departure date shall be on a daily basis only and only by written confirmation from Parker-Kaufman, Realtors.

FURNISHINGS:

All cottages are equipped with ranges, refrigerators, cookware, silverware, and dishes. Each is furnished, equipped and maintained according to the owner’s preference. All Cottages are housekeeping cottages, with vacuum, broom and mop provided. Linens (sheets, towels, pillowcases, hand towels, washcloths and bath mats) are included with all Parker Kaufman rentals.
**(If your reservation was confirmed with the 2021 cleaning fee, you may be charged an additional linen fee, due when balance is paid.)**

EQUIPMENT & APPLIANCES:

All of the rental cottages offer air-conditioning, heat, telephone, television, cable TV or Satellite service (some have upgraded digital cable service where noted). Parker-Kaufman cannot guarantee the operation of the air conditioning, or other appliances. However, we will do our very best to have any malfunction repaired as soon as possible. We cannot refund for TV, WiFi, air-conditioning or appliance malfunctions. IMPORTANT NOTE: Your refrigerator works best on the middle setting. If you have just arrived with room temperature groceries of hot items from your automobile, please allow at least 12 to 24 hours for the refrigerator to reach the proper setting.

NO PARTY HOUSES:

Renter must be at least 25 years of age and have no more in his party than the rental unit is advertised to accommodate. “House Parties” are prohibited and Renters will not create a disturbance nor a nuisance in the neighborhood.

PET POLICY:

NO PETS ARE PERMITTED in the accommodation without payment of a $150.00 NON REFUNDABLE cleaning and extermination fee. NO PETS ARE PERMITTED where so indicated in the cottage description in the brochure or on the website. This rule will be strictly enforced and tenants in violation will be asked to vacate the premises with no refund of their deposit. Renters with pets agree to pick up the yard after their pets.

OWNER’S PERSONAL PROPERTY:

One or more locked closets are reserved for storage of the Owner’s property and are not included in this rental. Renter access is not permitted to these areas.

RENTER’S PERSONAL PROPERTY:

Rental agent will not be responsible for personal items renter may leave in the rental unit. However, if the item is of importance, the renter agrees to pay the agent a $15.00 service charge in addition to the cost of packaging, and mailing the item.

LONG DISTANCE PHONE CALLS:

DO NOT CHARGE LONG-DISTANCE CALLS TO THE NUMBER OF THE RENTAL UNIT. If such calls are charged to this number during the period of occupancy, the renter agrees to pay for calls plus a $5.00 service charge.

DAMAGES:

To indemnify Owner for any damage to the rental unit grounds, furnishings, equipment, and household items therein, which occur during the renter’s period of occupancy, excluding normal wear and tear. Renter understands that any damages which are discovered to exist, or which occur during renter’s occupancy should be reported at the earliest possible time to the rental agent. The agent can not guarantee air conditioning, appliances nor electronic equipment.

DAMAGE WAIVER FEE

A Damage Waiver Fee is included in the total cost of all reservations. It protects you from incurring expenses related to accidental damage to your rental unit occurring during your stay PROVIDED DAMAGE IS DISCLOSED TO MANAGEMENT PRIOR TO CHECK-OUT.

Why do we provide it?

Everyday life can be filled with stressful situations and when you go on vacation, you should be able to relax and enjoy your getaway. Our Damage Waiver Fee is designed to make your relaxation and comfort unspoiled. Instead of putting down a large up-front security deposit, this small fee offers protection for those little incidents. No more credit card holds or canceled check fees to worry about. No need to trouble over accidental damage in your unit. If something breaks, simply let us know immediately and your waiver will cover the cost to repair or replace the item. Most importantly, you are provided with the confidence to enjoy your vacation without worry.

What is included?

Minor, accidental damage to your unit and its contents during your stay such as: scratches on the doors, floors or walls, broken glassware, spills, stains, and broken furniture. Each registered guest is protected by this waiver and will not be obligated to pay for reported incidences of accidental damage to the unit and its contents up to $3,000 per stay.

What is not included?

Intentional or careless damage to your unit is not included. Your personal items are not covered. Damage discovered by management is not covered. All damage must be reported prior to checkout.

Coverage is not provided for:

  1. Damage related to an intentional act or gross negligence. These include but are not limited to: damage caused by a party, damage caused by smoking or pets and theft or removal of unit inventory.
  2. Damage related to violation of our rental policies.
  3. Damage to personal items.
  4. Damage caused by any person other than you or your traveling companions named on your reservation.
  5. Damage not reported immediately to management.
  6. Damages exceeding $3,000 in repair or replacement cost per stay.
  7. Loss or theft.

Your duties when damage happens:

  1. Take all reasonable, necessary steps to prevent further damage.
  2. Report damage in writing to management prior to check-out.
  3. Provide management with all related documentation such as a police report or repair estimate.

You are responsible for all damage to your rental unit and its contents occurring during your stay not covered by damage waiver fee. Your credit card will be charged for any damage not covered by damage waiver fee.

VIOLATIONS:

If Renter or any member of Renter’s party violates any of the conditions or agreements of this contract, this contract may be terminated by Agent.

ENTRY TO PREMISES:

The Agent or service personnel may enter premises for purposes of effecting necessary repairs, maintenance, and pest control.

AGENT FOR THE OWNER:

Parker-Kaufman Realtors acts as Agent for the Owner of the individual cottage and shall not be liable for damage or injury to renter or to any other person or to any property occurring on the premises or any part thereof, and renter agrees to hold Agent and Owner harmless fro any claims of damage, no matter how caused. The agent will not be responsible for acts of theft or vandalism or other damage to renter’s personal property. PARKER-KAUFMAN, REALTORS, HAS ACTED AS AGENT FOR THE OWNER IN THIS TRANSACTION AND IS TO BE PAID A COMMISSION BY THE OWNER. PARKER-KAUFMAN HAS NOT ACTED AS AGENT FOR THE RENTER IN THIS TRANSACTION.

WHAT TO BRING:

These items are not provided by the owner or Parker-Kaufman.

  • PAPER PRODUCTS:
      Toilet tissue, paper towels, trash bags, coffee filters, etc.
  • CLEANING SUPPLIES:
      All-purpose cleaner, bathroom cleaner, glass cleaner, floor cleaner, etc.
  • PERSONAL ITEMS:
      Hand soap, shampoo, conditioner, lotion, etc.

NOTE:

A basic supply of linens, paper products, and toiletries are provided for those renting units at Villas By The Sea.

**A basic supply of linens (sheets, towels, pillowcases, hand towels, washcloths and bath mats) are provided for all rentals.** Linens are not refreshed during your stay. A starter set of paper products and a few cleaning supplies are included.

**(If your reservation was confirmed with the 2021 cleaning fee, you may be charged an additional line fee, due when balance is paid.)**

*** RENTAL RATES, FURNISHINGS AND EQUIPMENT ARE SUBJECT TO CHANGE WITHOUT NOTICE. ***

Brunswick Office

Parker-Kaufman
506 Monck Street
Brunswick, GA 31520
(912) 265-7711




Jekyll Island Office

Parker-Kaufman
21 Main Street, Suite 103
Jekyll Island, GA 31527
(912) 635-2512

The CottagesThe Cottages

The Cottages at Jekyll Island
200 Turtle Track Lane
Jekyll Island, GA 31527
(912) 319-2161